Free tool
End of Every Meeting
Five minutes at the end of a meeting that save the next one.
Most meeting decisions don't fail in the room. They fade afterward, when nobody owns the next step or the people who do the work never hear about it. Ask these five questions before anyone stands up.
Making Meetings Meaningful
End of Every Meeting
Last 5 minutes: frame the next meeting
- What did we decide?
- Who does what, by when?
- Who wasn't here that we need to invite for next time?
- What needs to be communicated more broadly and to whom?
- What do we expect to see happen by our next meeting (draft agenda)?
AdoptionLab.AI
The people side of quality improvement
Free resources
adoptionlab.ai/meetings
Three ways to make it stick
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Protect the last 5 minutes
If a core member has to leave early, ask the five questions before they go. If it keeps happening, change the time, the day, or who attends.
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Let the note-taker lead the read-back
They share their screen and walk the group through the answers. Corrections are made live. Rotate the role, and pair a newer team member with a mentor who can explain the context.
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Open the next meeting with question 5
Did we see what we expected? If not, why not, and what will we change to keep momentum?
Once per quarter: run a meeting audit
Zombie meetings kill time and motivation. Ask:
- Is this meeting still valuable?
- Are the right people attending, and who can leave?
- Could this meeting become an email update?
Why questions 3 and 4 matter
A decision only changes the work when the people who do the work hear it, clearly and from someone they trust. Questions 1, 2, and 5 manage the task. Questions 3 and 4 manage the people side: who should be in the room next time, and who needs to hear about the decision. That is where most changes stick or fade.
Go deeper, free
Team Habits That Make Change Safe is a free, self-paced course, roughly 35 minutes, no sign-in. Learn three moves for when a teammate speaks up (thank them, act, close the loop) and build them into your briefs, huddles, and debriefs.
Start the free courseMore free courses: campus.adoptionlab.ai/free
More free tools
- Change Cup check-in A personal check for when one more change might spill over.
- Who's on this change? A one-page role check so nobody assumes someone else has it.
- Where is each person? A quick read on where each person is in a change, and what helps.
- People-side starter Five questions to start the people side of any QI project.
- Leading Through AI Five things leaders need to know about AI, and a first step for each.
Running a quality improvement project?
We help QI teams with the people side of change. See how it works, or set up a 30-minute call.